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Have you ever felt as if your work was never completed? Or, perhaps, the outcomes of your work are not as expected, resulting in burnout? If...

5 Work Efficiency Tips to Achieve Work-Life Balance

Have you ever felt as if your work was never completed? Or, perhaps, the outcomes of your work are not as expected, resulting in burnout? If this is the case, you may have a problem with work efficiency.

Work efficiency, according to Forbes, is the key to the world's best companies. An efficient company can reduce the use of time and energy for things that aren't necessary to increase productivity.

You need good work efficiency as a professional worker to support your career and personal life. Whether working from home, the office, or somewhere in between, high efficiency can help you complete tasks faster, more precisely, and achieve a work-life balance. How to? Before discussing the tips and tricks, let's first get acquainted with what work efficiency means.

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What is Work Efficiency?

According to Hubworks, work efficiency is related to a system that helps individuals or companies to produce as much output as possible with as few inputs as possible. Work efficiency is closely related to productivity. Higher levels of efficiency get more work done in less time with fewer resources. Therefore, work efficiency is a way to "work smarter, not harder".

To calculate work efficiency, the commonly used formula is input/output = efficiency/100 (in percentage). The input is the standard time spent to complete a particular job, while the output is the time employees use to complete the project. 

For example, a company's standard input to complete project A is 80 hours. Meanwhile, the actual time used for the project was 92 hours. So the calculation of work efficiency is = 80/92 x 100%. The result of work efficiency obtained is 87%. The closer to 100%, the higher the work efficiency. Even though it is impossible to achieve 100% efficiency, you can continue to improve your percentage by following the tips below.

5 Tips to Improve Work Efficiency

1. Set Realistic Goals

Setting goals in advance can help a person achieve success. Because without a clear goal, you will lose direction and motivation to do work. Realistic goals are also needed to help improve work efficiency.

Quoted from an article on Indeed.com, a realistic goal is something you can achieve with your current mind, level of motivation, timeframe, skills and abilities. Realistic goals can help you determine what you want and can achieve in life.

To set realistic goals, you can use the SMART approach, which stands for Specific, Measurable, Attainable, Relevant, and Time-bound.

2. Time Management

If you are often faced with piles of work and feel overwhelmed with tasks that must be completed, you can try to improve your time management.

Effective time management can make your work more organized and efficient. The trick is to divide daily activities into chunks (or chunking) and execute them at the right time and according to your energy level.

For example, when you're chunking, put down obligations like replying to emails, following up on documents, or having a meeting in the morning while you're still fresh. You can engage in less thought-provoking activities in the afternoon when your energy is running low. With customized time management, you can complete more tasks in less time.

3. Eliminate distractions

Did you know that 75% of workers in the United States feel distracted by digital notifications from their smartphones during work hours? According to UGM researchers, distraction refers to diversions that come from the media and occur when someone is accessing information, especially through the internet.

Working with computers and internet networks makes a person more often distracted. There's always the temptation to open an Instagram account, scroll through TikTok, or just watch a video ad on YouTube. To reduce distractions and make work more efficient, you can disable social media or install time-limiting software on your computer or smartphone. In addition, placing the smartphone in a different room during working hours can increase focus and reduce distraction.

4. Create an Environment That Supports Productivity

Research shows that a clean and comfortable workplace can increase worker productivity and motivation.

Therefore, you need to pay attention to the cleanliness and comfort of your workstation, whether your cubicle in the office or your desk at home. In addition to providing an ergonomic seat, internet connection, and complete equipment, you can set your favourite music or put plants on the table to create a comfortable atmosphere.

5. Get Enough Rest

Feeling tired and quickly losing focus can indicate that your body and brain need rest. Fulfilling tasks according to deadlines is important, but your physical and mental health is far more valuable.

Overworking or too much work is a serious problem that must be avoided. According to BBC.com, people who work more than 54 hours per week have a higher risk of death. Overworking is also ineffective because work productivity will decrease with non-optimal physical and mental conditions.

Adequate rest can increase work efficiency because the ability to focus will increase with a fit body condition.

Conclusion

You can try some of these tips to improve work efficiency. This will not only impact your productivity at work but also affect your quality of life. The less time you spend working, the more quality time you will have for yourself and your family. That way, you can realize the ideal work-life balance.

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